Importance of an Impressive Thank You Letter
Luci Peters
Certified Professional Resume Writer
July 25, 2022, 11:08 am

Importance of an Impressive Thank You Letter

Unfortunately, we simply don't recognize each other's time, effort, and commitments in our busy and frequently rude society. So, by writing a thank-you message following an interview, you make it crystal clear to your interviewer that you value the time he has spent with you. He had to sacrifice some or all of the day to spend time with you and make an effort to get to know you and what you have to offer.

While applying for some job positions, people think of their role as limited to the submission of the resume and attending to a few more rounds, if they are found, apt candidates. What is the use of a thank you letter then? We often don’t see relevance behind writing some thank you letter and here we are, somehow, wrong in our approach. A great thank you letter is always needed to ensure that you are a sensible communicator and you appreciate the whole process of recruitment. A good thank you letter is part of this follow-up communication.

If you reckon that hiring managers do not have time enough to read through how you liked the way they approached you or you want to thank them professionally, you are precisely not focusing on the whole scenario of your selection. Hiring managers do pay attention to follow-up communications and thank you letters are a mandatory part of it. It is not funny to write down tank your letters, considering them unnecessarily overwhelming. When you write thank you a letter, you show professional courtesy to the person who actually initiated the job offer and for some time, you two were connected professionally. Thus, you need to value this part of writing thank you letter.

Tips needed? Here we go:

Be Respectful

Respect is always commended, it is never demanded. You must have heard this somewhere before and many times, you might not have forced your mind to understand the meaning behind this saying. The saying implies that everyone in this world values respect if given positively because it actually bounces back to you! Yes, it is quite true. When you show respect, you receive it back with something extra added to it. In your professional world, respect is still the same thing; your hiring manager expects you to write some words showing respect to the recruitment process through which, you got employed. Thus, in your thank you letter, write something like “I value the way I was treated throughout this course of selection and I would like to adhere to the process in my professional journey”.

For your interviewer, respect simplifies your personality before him or her; it means that you have not taken the interview for granted. You are now fully set to take one step forward and thank all those people who helped you in the process of selection into this organization. It means a lot to you that these people stood by your side and guided you so that you can achieve whatever objective you applied. Thus, respect is the first key to showing that your professional strengths and power to be courteous are exceptionally developed. This adds positivity to your candidature and it must be part of your thank you letter.

Thank you Letter: You are “the one”

You need to understand one simple factor you are “the one amongst all” because you strongly believe in the culture of writing thank you letters. For carrying out follow-up communications, people do not always rely on thank you notes so, if you write them, it conveys the message that your professional mannerism is different from others. You might be “the one” that the organization was looking for. Have you ever left an interview wishing you had pushed a talent or expertise the hiring manager seemed to be seeking more forcefully? You have the opportunity to do it after an interview by writing a thank-you note. You can reiterate the main arguments you made in your interview in a quick second paragraph after using the first paragraph of your note to express gratitude to your interviewer. A similar approach can also be used to smooth over any rough places in your interview, such as elaborating on or clarifying any comments you felt was insufficient or unsure of them.

Thank you letter boosts your chances of selection

Suppose you managed to write all the necessary details in your resume—obviously, you did that part well. After that, you received the call for some rounds on the telephone. You successfully cleared that section as well. You prepared for the final interview like never before and it was the day when you were all set to step ahead of others. You were pretty sure that you will come out with colors in the interview. However, here, the glitch happened! The interviewer came up with some unexpected questions whose response did not “go well” if compared to the overall responses you gave during the interview. Now, you are confused; about whether or not, you will select in spite of all the efforts you made so far. This confusing state ends when you write down thank you letter! Trust us! It is a proven fact that thank you letters cover the gaps in the interviews, they are like fillers provided to the average responses you made in the interview.

The impression of a great thank you letter is that you believe in the process and your professional liability is worthier than other candidates. In spite of losing hope to some extent that you did not do well in the interview and you might not receive the final call, you still managed to write thank letter by taking out some of your precious time (your value in the perception of the employer increases).

However, your thank you letter is not like telling the whole story again (don’t be confused here). It is the snippet of how you plan to amend your mistakes or what is your perspective on committing mistakes and how you wish to amend them afterward. It is critically important to understand that your thank you letter shows your ability to accept your errors and still, it is a professional way to appreciate the chance you received. If allowed to work, you can promise the employer that such mistakes will not happen as you will try to amend them. All you need to understand here is the fact that your professional aura should be constructed positively before the employer.

Exhibition of Writing Skills

A thank you note is, first and foremost, a kind of business communication. You are already in a better position than those who forget to send it if you are aware of its significance. However, it enables you to best demonstrate your written communication abilities. Even though you have sent in your resume and cover letter, sending a thank-you note will help you stand out to hiring managers. It is simple and quick to write a powerful thank-you note. Simply summarise the main points of your interview and express gratitude to the hiring manager for the fantastic chance. It does, however, make a significant difference. If you don't write and send it, someone else might get your ideal job, so you should absolutely think about doing so. Your interviewer will be able to gauge how you conduct yourself in writing by reading and receiving your thank-you letter. Every day, you will interact with potential clients, customers, and vendors for the business, so the interviewer will carefully analyze what you have written to assess how you come across. Imagine your interview as a fantastic movie with no ending. After giving the HR staff a brief rundown of your background and suitability for the position at your initial meeting, your thank you note or email will take a few lines to deliver an elegant conclusion, highlighting standout instances where a particular insight or experience dazzled the audience.

Therefore, the following would be a nice thank-you note: "Dear Thomas, I had a great time getting to know you and the rest of the team and exchanging thoughts on the direction the sales operation should take. It was a pleasure meeting you, and I appreciate the invitation. On Sunday, I'll be at the game and I really hope they win! I'll do my best.”


How to write thank you letter after the interview?

Please refer to the sample provided above in the last part of the article.

What should you mention in the Thank you letter?

You should mention the process of the interview in brief and how you enjoyed the whole process. Try building some positive blocks with your interviewer. Seek professional writers’ help in case you are not sure about it.

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